What You Will Do!
Administrative Duties:
- Schedule calls and meetings, coordinating and balancing multiple calendars.
- Gather documents from clients and multiple companies.
- Draft and format corporate and legal documents, as well as internal memos.
- Complete projects as assigned.
Project Management:
- Coordinate with executives for client work and team collaboration.
- Review, edit, and proof documents.
- Format Word documents; create PDFs, file, and organize files in a cloud server.
- Utilize Microsoft Word with proficiency and proper formatting (highly desired).
- Use Microsoft One Drive and One Note (a plus).
- Work competently with Microsoft Excel and PowerPoint (a plus).
- Interface effectively using Outlook.
The EA will also handle a variety of tasks assigned by C-level executives, including conducting research and personal projects.
Must Haves:
- Associate degree or equivalent experience.
- 1+ years of relevant experience in a similar role.
- Proven ability to manage multiple calendars and projects simultaneously.
- Strong communication skills, both written and verbal, via email and phone.
- Ability to read and interpret financial data, legal contracts, and third-party communications.
- Proficiency in Google Apps and Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, One Drive, and One Note.
- Sound judgment, discretion, and confidentiality in all matters.
- Ability to take initiative and work independently, as well as handle complex and routine matters.
- Confident and resourceful problem-solving skills with the ability to escalate when necessary.
- Consistently adds value to the company and exceeds expectations.
What Do We Offer?
- Hours: Monday-Friday, 40 hours per week (9 am to 5 pm CST), with flexibility for business updates and discussions.
- Salary: TBD at offer
- Growth: Substantial opportunity to increase compensation during the first year for the right candidate.
